2023 Homebuyer and Home Repair Application

Homebuyer

• 2023 KHC Homebuyer Home Repair Programs Application Guidelines
• 2023 SF Homebuyer Development Sources and Uses Summary Application Attachment
• 2023 Single Family Homebuyer Development Application Scoresheet
• 2023 KHC Single Family Homebuyer Development Policy Manual (rev. 05.24.2023)
• Affordable Housing Trust Fund (AHTF) Certification and Assurances
• Home Investment Partnerships Program (HOME) Certification and Assurances

Home Repair

• 2023 KHC Homebuyer Home Repair Programs Application Guidelines
• 2023 AHTF Home Repair Sources & Uses Summary Application
• 2023 AHTF Home Repair Program Application Scoresheet
• 2023 AHTF Home Repair Program Policy Manual

Technical Submission

• Civil Rights Title VI
• KHC Signature Authority Policy
• Authorized Signature Form

Coronavirus (COVID-19) Information

COVID-19 ESG-CV Resources

• Pairing RRH with Other Resources
• ESG-CV Duplication of Benefits
• CPD Notice 22-06 (CV Extension)
• Landlord Incentive Tracker
• Requirements when using ESG-CV to Purchase Furniture
• ESG-CV Notice 2 Training

See all 13 articles

The US Centers for Disease Control and Prevention (CDC) and COVID-19

• COVID -19 and Homeless Services (CDC)

HUD Landlord Engagement Resources

• COVID 19 Homeless System Response: Landlord Engagement Spotlight: Miami-Dade County
• COVID 19 Homeless System Response: Landlord Engagement Strategies in the Time of COVID-19
• COVID 19 Landlord Engagement: Your Community’s Critical Partnerships
• COVID 19 Landlord Engagement Homeless System Response Fact Sheet

HUD COVID-19 Fraud Bulletins

• Fraud Prevention Tips for Homeowners
• Fraud Prevention Tips for Renters

COVID-19 HOPWA Forms For Project & Client Files

• HOPWA_Rent_Rsnable_206
• HOPWA Program CARES Act Eviction Moratorium FAQs Now Available
• Flyer for HOPWA Participants on CARES Act Eviction Moratorium
• Acknowledgement of Waiver of Adequate Space & Security Provisions

COVID-19 ESG Forms For Project & Client Files

• ESG_Rent_Rsnable_205
• Agency/Owner Acknowledgement Provisional Inspection (Use to Inform Landlord Unit Must eventually pass Habitability) *Updated 5.4.2020

COVID-19 Waiver CoC Forms For Project & Client Files

• RentReasonableness_CertificationCoCLeasing_200_Revised_Jan2022
• Disability Self-Certification (202) - COVID 19
• Agency Staff Disability Certification (201) -COVID 19

COVID-19 Waiver Guidance Tools

• Waiver Table (Rev. July 2022)
• Emergency Required Keeping Documentation (Rev. January 2022)

COVID-19 HUD Issued Waiver Memos

• HUD COC/YHDP, ESG and HOPWA Additional Waivers - December 30, 2021
• HUD CoC and YHDP Additional Waivers - December 30, 2020
• Revision and Extension of HOME Program Waivers and Suspensions of April 2020 - December 4, 2020
• HUD HOME TBRA Revisions and Extensions Waiver Memo - December 4, 2020
• HUD CoC, YHDP and ESG Waiver Memo - September 30, 2020
• Notice CPD-20-08: Waivers and Alternative Requirements for the Emergency Solutions Grants (ESG) Program Under the CARES Act (September 1, 2020)

See all 12 articles

HOME TBRA Waiver Documents

• HOME TBRA COVID-19 Toolkit
• Agency Owner Acknowledgement Form KHC CVD19 HCA-220
• TBRA Waiver Webinar
• HOME TBRA Waiver Request Form - COVID-19
• HUD - HOME TBRA COVID-19 Waiver
• KHC Emergency Record Keeping & COVID-19 Waiver Document Policy for TBRA

See all 13 articles

KHC COVID-19 Guidance

• HMIS COVID Vaccine Guidance
• Restart AHTF Home Repair COVID-19
• Restart WX
• FAQs Eligibility Based for Assistance on Immigration Status
• KHC COVID-19 Interim Single Family Projects Guidance
• WAP Training Opportunities

See all 8 articles

KHC COVID-19 Inspection Guidance

• KHC COVID-19 Interim Policy for CoC and HOME TBRA HQS Inspections and ESG Habitability Standards Inspections
• Provisional Habitability Standards Owner Self-Certification Form for ESG Funded Projects During COVID-19 Emergency
• Agency Provisional Habitability Approval Form for ESG Inspections during COVID-19 Emergency

Case Management & Supportive Service Resources

• CSH COVID-19 Guidance for SH Providers
• KY BoS COVID-19 Suggestions for Remote Case Management

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

• FEMA Fact Sheet: Coronavirus (COVID-19) Pandemic-Private Nonprofit Organizations
• FEMA Public Assistance Guidance for Non-Profits from KHC
• FEMA Request for Public Assistance
• FEMA Public Assistance Program & Policy Guide
• Emergency Managers by County

HUD Exchange Resources:

• HUD FAQs: How Does the Federal Eviction Moratorium Impact the ESG and CoC Programs
• Using HOPWA Program Funds for Infectious Disease Preparedness and Response
• Using CoC Program Funds for Infectious Disease Preparedness and Response
• Webinar: Infectious Disease Preparedness for Homeless Assistance Providers and Their Partners
• Eligible ESG Expenses for Infectious Disease Preparedness
• Infectious Disease Toolkit for CoCs

See all 9 articles

Kentucky COVID-19 Response & Resources:

• Questions and Some Answers About Gov. Beshear’s Suspension of Evictions in Kentucky
• Kentucky Cabinet for Health & Family Services: COVID-19

COVID-19 Hotline (800) 722-5725

• Please note: COVID-19 is a reportable disease in Kentucky The Kentucky Department for Public Health (KDPH) is responding actively to the COVID-19 situation. Our State Health Operations Center is operating at Level 1, its highest activation level.

NATIONAL HEALTH CARE FOR THE HOMELESS COUNCIL RESOURCES

• COVID-19 Resources

Centers for Disease Control & Prevention (CDC) Resources:

• Interim Guidance for Responding to COVID-19 Among People Experiencing Unsheltered Homelessness
• CDC: Environmental Cleaning and Disinfection Recommendations
• CDC: Resources to Support People Experiencing Homelessness

National Alliance to End Homelessness Resources

• Coronavirus and Homelessness

TRANSLATIONSERVICES.COM PREVENTION FLIERS

• How to Prevent the Spread of Coronavirus, Colds, Flus, and Other Illnesses Tips in over 30 languages

AHTF Home Repair Program

Set-Ups

• 2023 AHTF Home Repair Set Up (rev. 05.30.2023)

Home Repair Policy Manuals

• 2022 AHTF Home Repair Program Policy Manual
• 2021 AHTF Home Repair Program Policy Manual
• 2019 KHC AHTF Home Repair Program Policy Manual (Rev. 7/17/2019)

Documents

• KHC AHTF Income Limits effective 06.15.2023
• KHC AHTF Income Limits (effective 6.15.2022)
• HR PN 2022-01 Home Repair
• HR PN 2021-03 Home Repair
• HR PN 2020-01 Home Repair
• HR PN 2021-01

See all 10 articles

Emergency Repairs

• 2021 Flood Repair Policies
• 2021 AHTF Home Repair Interim Emergency Set Up (Flood)

Compliance

Annual Program Compliance Report (APCR)

• Annual Program Compliance Report (APCR)
• APCR Information Sheet

Lead Based Paint

• Lead Safe Housing Rule Toolkit
• Form 203 Lead Screening Worksheet

Income Guidance

• KHC’s Definition of Annual Income
• Basic Income Training Video
• Final UI Benefit Notice under CARES Act
• Form 305 - YTD Formula Sheet
• HUD Determining Income for HOME Training Slides
• Income Do & Don't Cheat Sheet

See all 10 articles

Compliance-Related Tools and Documents

• Kentucky Affordable Housing Conference
• Housing ACRONYMS
• Quality Assurance Tips to Ensure Compliance with Form HCA-180
• Quality Assurance Tips to Ensure Compliance with Legal Documents
• Key Components of Financial Management for CPD Grants
• KHC Conflict of Interest Guidance (rev. 11/2022)

See all 14 articles

FAIR HOUSING

• Fair Housing Brochure

Other Forms

• Form 300 - General Conflict of Interest
• Form 320 - Verification of Landlord - Property Owner
• Form 322 - Agency Authorization
• Form 171 - Rental Assistance Agreement
• HCA 500 - HOME TBRA Contract 2020
• Form 301 - Updated Request for Unit Approval Form

See all 12 articles

Continuum of Care (CoC)

Mainstream Resources & Substance Use Resources

• Kynect Resources + Mainstream Benefits Training
• Substance Use + Linking to Treatment Training

Domestic Violence Resources

• KY BoS Best Practices in Serving Those Experiencing Domestic Violence Training
• Interactive Safety Plan - National DV Hotline
• Kentucky Coalition Against Domestic Violence
• Kentucky Crime Victim Notification System
• Kentucky Sexual Assault Program Kentucky Association of Sexual Assault Programs
• National Coalition Against Domestic Violence

See all 9 articles

CoC Program-Related Tools and Documents

• Institutional Stays and CoC and ESG Eligibility
• RD List of KY Properties
• Fair Market Rents
• KHC COVID-19 Interim Policy for CoC, HOME TBRA HQS Inspections and ESG Habitability Standards Inspections
• Request for Unit Approval Form
• Continuum of Care Program Compliance Toolkit

See all 18 articles

CoC TA Videos and Tools

• Pairing RRH with Other Resources
• 2019 CoC Competition Board Presentation 7-18-2019
• CoC Training Video for Form 180-Client Service Plan & Tracker for CoC
• Quiz for Form 180-Client Service Plan & Tracker for CoC

Frequently Asked Questions

• With ESG and COC funds, can we use our local PHA's fair market rent rates?
• Rent from leasing and utilities from operations in FMR determination
• FAQs on the Notice CPD-14-012
• HUD AAQ
• HUD Exchange Information
• CoC and ESG Training FAQs

Coordinated Entry

COVID-19 Information

• Interim CES Guidance for COVID-19 Risk Factors

Tools and Documents

• LPC Lead Agencies (rev. 11.01.2022)
• KY BoS CE Policies and Procedures Training (link)
• CES VSP Inclusion Training
• 2020 Intake Form VSP CE Intake Form
• CE Transition Plan
• 2020 Coordinated Entry Revamp Training

See all 20 articles

Common Assessment

• TAY-VI-SPDAT
• Coordinated Entry HMIS Instructions
• VI-SPDAT Sample Script for Interviews
• KHC VI-SPDAT Version 2 Guidance
• VI-SPDAT Version 2
• VI-FSPDAT Version 2.0

See all 7 articles

eGram

eGram Archives

• Sign up for eGrams (link)
• eGram Archives

Emergency Solutions Grant (ESG)

ESG Street Outreach

• Street Outreach Training

ESG Program-Related Tools and Documents

• Institutional Stays and CoC and ESG Eligibility
• RD List of KY Properties
• 2022 Utility Calculation - East Region
• 2022 Utility Calculation - West Region
• 2022 Utility Calculation - Central Region
• Fair Market Rents

See all 22 articles

ESG TA Videos and Tools

• Pairing RRH with Other Resources

Frequently Asked Questions

• With ESG and COC funds, can we use our local PHA's Fair Market Rent rates?
• Eligible Expense
• ESG Rapid Re-Housing TBRA
• Are the costs of obtaining an identifcation card eligible under ESG?
• HUD ESG FAQs
• CoC and ESG Training FAQs

HCA Programs Modification/Waiver Request Process

HCA Programs Modification/Waiver Request Information

• HCA Modification Waiver Process - Partner Process (PDMS)
• Budget Modification Form

Homebuyer Development (HOME/AHTF)

Set-Ups

• 2023 KHC SF Homebuyer Development Setup (rev. 05.17.2023)

Homebuyer Policy Manuals

• 2023 KHC Single-Family Homebuyer Development Policy Manual (rev. 05.24.2023)
• 2022 KHC Single-Family Homebuyer Development Policy Manual
• 2021 KHC Single-Family Homebuyer Development Policy Manual
• 2020 KHC Single Family Homebuyer Development Policy Manual
• 2019 KHC Single-Family Homebuyer Development Policy Manual

Single-Family Homebuyer Development Program-Related Tools and Documents

• 2022 KHC Single Family Homebuyer Development Checklist
• HOME Homeownership Sales Price Limits (effective 6.01.2022)
• KHC AHTF Income Limits (effective 6.15.2022)
• HOME Homeownership Sales Price Limits (effective 2021.06.01)
• HB PN 2022-01 Homebuyer New Construction Extensions
• HB PN 2021-03

See all 28 articles

HOME Homebuyer Legal Documents

• Homebuyer Legal Document Instructions
• HCA HOME Mortgage Assignment
• HCA HOME Mortgage Template
• HCA HOME Note Allonge Assignment
• HCA HOME Note Template
• HOME Homebuyer Written Agreement Template

AHTF Homebuyer Legal Documents

• Homebuyer Legal Document Instructions
• HCA AHTF Mortgage Template
• HCA AHTF Note Template
• HCA AHTF Deed Restriction Template

HOME Community Housing Development Organization (CHDO)

• 2017 CHDO Policy Manual
• CHDO Regulatory Requirements Certification for Project Set-Up Submission
• KHC CHDO Certification Application
• C-6 KHC CHDO Certification Board Roster
• C-7 KHC CHDO Certification Board Member Certification
• C-8 KHC CHDO Certification Board Member Certification - Representative

See all 12 articles

HOME Environmental Review Documents

• HEROS Environmental Review Completion Guide-HOME Single-Family (rev. 2023.3.3)
• Endangered Species: 2023-28 Categorical Consultation Agreement between USFWS and KHC
• HUD Noise Standards Update Training Slides
• Tribal Consultation Checklist
• Farmland Conversion Rating Guidance for Form AD-1006
• Small Airport Noise Worksheet 2018

See all 12 articles

HEROS-HUD Environmental Review Online System

• Completing-a-HEROS-Access-Form-Request-Quick-Guide
• Partner User Role Part 58 HEROS Quick Guide 2019-7
• Assigning Reviews - HEROS Quick Guide 2019-7
• HEROS User Guide 2019-6
• Troubleshooting & Best Practices - HEROS Quick Guide 2019-7
• HUD Exchange HEROS Training Webinars & Videos

Trainings, Tools and other Resources

• Homebuyer New Construction/Acquisition Rehab Resale Training
• HB Setup and PCR Training
• Habitat Summit Recordings

Frequently Asked Questions

• Home Ownership Value Limits

HOME TBRA

Training

• 2021 HOME TBRA Implementation Training Slides

HOME TBRA Toolkit and Subsidy Form

• Spanish Voucher HOME TBRA Subsidy Calculation worksheet
• Spanish HOME TBRA Toolkit forms
• 2021 TBRA Subsidy Calculation Worksheet
• 2021 HOME TBRA Toolkit (rev. 10/2021)
• Form 501 - HOME TBRA Lease Addendum (Rev. 7.29.2021)
• Form 500 - HOME TBRA Rental Assistance Contract (Rev. 7.29.2021)

See all 7 articles

HOME TBRA Fillable Forms

• HCA 500 - HOME TBRA Contract - Fillable
• HCA 501 - HOME TBRA Lease Addendum - Fillable
• HCA 158 - Verf. Rec. of Req Docs - Fillable
• HCA 202 - Rent Reasonableness - Fillable
• HUD 5380 - Notice of Occupancy
• HUD 5381 - Emergency Transfer Plan - Fillable

See all 9 articles

HOME TBRA Policies and Resources

• RD List of KY Properties
• HOME TBRA Administrative Plan
• HOME TBRA Minimum Occupancy Standards
• HOME TBRA Quick Reference Guide
• HCA VAWA Training Aid
• KHC HOME TBRA Policy Manual (Rev. 1/2022)

See all 11 articles

2023 RENT CALCULATION AND LEASE -UP DOCUMENTATION

• 2023 Payment Standards Counties Served and Not Served
• Utility Calculation Central Region 2023
• Utility Calculation East Region 2023
• Utility Calculation West Region 2023

2022 RENT CALCULATION AND LEASE -UP DOCUMENTATION

• 2022 Payment Standards
• 2022 Utility Calculation - Central Region
• 2022 Utility Calculation - West Region
• 2022 Utility Calculation - East Region

2021 RENT CALCULATION AND LEASE-UP DOCUMENTATION

• 2021 Payment Standards
• 2021 Utility Calculation - Central Region
• 2021 Utility Calculation - West Region
• 2021 Utility Calculation - East Region

2020 RENT CALCULATION AND LEASE-UP DOCUMENTATION

• 2020 Utility Calculation - West Region
• 2020 Utility Calculation - East Region
• 2020 Utility Calculation - Central Region
• 2020 Payment Standards

HOME TBRA Reports

• HOME TBRA and DR Project Completion Report
• HOME TBRA Set-Up Report (Revised 08.03.2021)

HOPWA (Housing Opportunities for Persons With AIDS)

Reporting

• HOPWA CAPER Reporting
• HOPWA Financial Tool - Quarterly Reporting Due Dates
• HOPWA Financial Report Tool
• Services and Funding Sources

Training Documentation

• 2021 New HOPWA Financial Tool Training
• HOPWA Oversight Training Online Modules
• HUD Homeless Definition
• Data Quality
• KYHMIS FAQs

Workflow

• Workflow

HOPWA Program-Related Tools and Documents

• RD List of KY Properties
• KHC Required HOPWA Program Compliance Toolkit
• HOPWA Policy Manual 2022
• HOPWA Income Limits
• 24 CFR 574
• HOPWA Program Administration Toolkit

See all 12 articles

Frequently Asked Questions

• Can Permanent Housing Placement pay for CLOSING COSTS for an eligible HOPWA client?
• Is there a limit to the number of times a family can be assisted with groceries?
• Eligible Supportive Service Costs
• Changing Units Due to Household Composition
• HOPWA FAQs
• How to find HUD answers

See all 13 articles

Kentucky Affordable Housing Conference 2019

Presentations

• ESG and COC Program Refresh

KHC Inspections

Inspections Tools and Documents

• KHC Inspection Request (rev. 2022.07.06)
• Inspections MOA for FY24
• Change Order Verification Form
• Third Party Inspection Policy Overview

KHC STRATEGIC OPERATING GRANTS NOFA

Documents

• NOFA KHC Strategic Operating Grants August 2022
• NOFA KHC Strategic Operating Grants August 2021
• NOFA KHC Strategic Operating Grants August 2020

Kentucky Homeless Management Information System (KYHMIS)

KYHMIS Client Data Collection Forms

• NEW 2021 HMIS Data Collection Forms for SSO
• NEW 2021 HMIS Data Collection Forms for SSVF
• NEW 2021 HMIS Data Collection Forms for Runaway Homeless Youth (RHY)
• NEW 2021 HMIS Data Collection Forms for Recovery Kentucky (RKY)
• NEW 2021 HMIS Data Collection Forms for Prevention (PREV)
• NEW 2021 HMIS Data Collection Forms for YHDP

See all 19 articles

KYHMIS Training & Resources

• System Performance Measures Tip Document
• Income Resources
• Relationship to HoH Guidance
• CE APR Guidance
• HMIS Well-Being Data Element Guidance
• KYHMIS APR Training

See all 14 articles

KYHMIS Data Quality

• KYHMIS Data Accuracy Monitoring Plan
• KYHMIS Data Quality Plan
• 2023 Data Quality Calendar
• HMIS Error Resolution Document
• How to Run the Data Quality Framework Report
• Data Quality Framework Training

KYHMIS Processes and Policy Documents

• KYHMIS User Agreement
• KYHMIS Agency Agreement
• Privacy Statement
• New Provider/Project in HMIS Process
• New Provider/Project Set Up Form
• Client Release of Information - English

See all 11 articles

KYHMIS System Workflow

• HMIS Unit Transfer Workflow
• HOPWA KYHMIS Workflow Guidance
• Adding, Removing, Building Household Workflows
• 2022 Gender Field Changes Guidance
• HMIS Data Entry Checklist
• Adding Services to Clients and Multiple Services through SkanPoint

See all 7 articles

KYHMIS Quarterly Webinars

• KYHMIS BOS Quarterly Webinar April 2023
• KYHMIS BOS Quarterly Webinar October 2022
• KYHMIS BOS Quarterly Webinar July 2022
• KYHMIS BOS Quarterly Webinar April 2022
• KYHMIS BOS Quarterly Webinar January 2022
• KYHMIS BOS Quarterly Webinar October 2021

See all 9 articles

KYHMIS General Information

• 2022 HUD HMIS Data Standards
• WellSky Disaster Recovery Plan
• Data Standards Users Manual
• 2022 HMIS Data Dictionary
• Available ART Reports in KYHMIS

PATH Programs

Required KYHMIS PATH Data Entry Workflow

• PATH Project Workflow as of October 6, 2015

Program Funding Draw Management

Technical Submission Tools

• Civil Rights Title VI
• Electronic Funds Transfer (EFT) Form
• HCA Authorized Signature Form
• KHC Signature Authority Policy

Program Funding Draw Management Tools and Resources

• Budget Modification Forms
• DOE BMF 2022
• LIHEAP BMF 2022
• Budget Modification Guidelines
• Draw Supporting Documentation Template
• Program Funding Draw Managment User Guide-Partner

Runaway Homeless Youth

Services and Referral Listing

• Referrals Provided
• Services Provided

Shelter Plus Care

Frequently Asked Questions

• CoC and ESG Training FAQs

Technical Submission Documents for all Homeless Grants

Tools and Documents

• KHC Signatory Authority Policy
• HCA Authorized Signature Form
• Electronic Funds Transfer (EFT) Form
• Civil Rights Title VI

Training

Articles and Resources

• Celebrate Babies 2019
• KY BoS CoC Shelter and Housing Based Case Management Training Opportunity 11/2019

VA Programs

Training Documention

• Workflow as of 10/1/2014

VAWA (Violence Against Women Act)

Spanish VAWA Forms

• Spanish - HUD form 91067 - Lease Addendum
• Spanish - HUD form 5383 - Emergency Transfer Request
• Spanish - HUD form 5382 - Cert of Domestic Violence
• Spanish - HUD form 5381 - Emergency Transfer Plan
• Spanish - HUD form 5380 - Notice of Occupancy

VAWA Program-Related Tools and Documents

• 2022 VAWA Training Video
• Notice of Occupancy (HUD 5380)
• Emergency Transfer Plan (HUD 5381)
• Emergency Transfer Request (HUD 5383)
• Certification of Domestic Violence (HUD 5382)
• HCA VAWA Training Aid

See all 7 articles

Weatherization/LIHEAP

HANCOCK SOFTWARE

• KY User Guide Intake
• KY user Guide Project
• KY User Guide Invoice
• Hancock Wx Software Training Recordings
• WX Software Transition FAQs
• WX Inventory Invoicing Spreadsheet

Quarterly Reports

• Federal Financial Report 12/2020
• Quarterly Performance Report 12/2020
• DOE Quarterly Program Report 2020
• DOE Federal Financial Report 2020

Vehicle Request

• Vehicle, Equipment, and Supplies
• Vehicle Request Sample Memo

Quarterly TA

• Presentation - Quarterly Meeting 05.02.2023
• Presentation - Quarterly Meeting 02.14.2023
• Presentation - Quarterly Meeting - 03.08.2022
• Presentation - Quarterly Meeting 11.29.2022
• Presentation - Quarterly Meeting 11.30.2021
• Presentation – Quarterly Meeting 08.31.2021

Weatherization Program Notices

• KHC PN 05-2023 Bid Limits
• KHC PN 04-2023 Flood Permitting Update
• Final Floodplain GP Non-substantial Improvement
• KHC PN 03-2023 Unvented Gas Appliances
• KHC PN02-2023 QCI Expenses
• KHC PN 01-2023

See all 23 articles

WX Program-Related Tools and Documents

• ★ Kentucky Weatherization Program Manual (WXPM) 09/01/2019
• Subcontractor Agreement Requirements Checklist
• Energy Efficiency and Floodplain Permitting Webinar Recording
• WX WR Policies
• LIHEAP BMF 2022
• DOE BMF 2022

See all 34 articles

Frequently Asked Questions

• Draw requirements regarding a signed invoice
• Location for draw documentation?
• Draw documentation requirements
• Reimbursement for DOE T&TA?
• Information on budgets and set asides
• Billing due dates