Kentucky Homeless Management Information System (KYHMIS)

KYHMIS FY26 Data Collection Forms - effective 10/1/2025

• FY26 Data Collection Forms - Coordinated Entry (CE)
• Service Transaction and Case Notes - Intake Forms and Crosswalk
• FY26 Data Collection Forms - Youth Homeless Demonstration Project (YHDP)
• FY26 Data Collection Forms - Veterans Administration (VA)
• FY26 Data Collection Forms - Transitional Housing (TH)
• FY26 Data Collection Forms - Street Outreach (SO)
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System Performance Measure

• SPM Committee SO_ES Exit Trends and Takeaway
• System Performance Measures Tip Document
• Income Resources

Reporting Guidance

• CE APR Guidance
• Running an APR, checking for errors and submission
• Running a CAPER, checking for errors and submission
• Saving Canned Reports to PDF

KY BOS Dashboards

• SPM Dashboard
• KYHMIS Community Analysis Dashboard

KYHMIS Training & Workflows

• Income Updates Cheat Sheet
• Completing KYHMIS Training Assignments in LearnUpon
• How to Self-Enroll in a course in LearnUpon
• Removing a Client, adding Interims, HMID & Exiting Clients
• Creating a Client and Household
• Adding CM, Case Notes, Services, and Additional Clients to Household
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KYHMIS Data Quality

• Data Quality Dashboard
• KYHMIS Data Accuracy Monitoring Plan
• KYHMIS Data Quality Plan
• 2025 Data Quality Calendar
• HMIS Error Resolution Document
• How to Run the Data Quality Framework Report
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KYHMIS Processes and Policy Documents

• KYHMIS User Agreement
• KYHMIS Agency Agreement
• Privacy Statement
• New Provider/Project in HMIS Process
• New Provider/Project Set Up Form
• Client Release of Information - English
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KYHMIS General Information

• 2022 HUD HMIS Data Standards
• WellSky Disaster Recovery Plan
• Data Standards Users Manual
• 2022 HMIS Data Dictionary
• Available ART Reports in KYHMIS