2021 Single Family Development and AHTF Home Repair Funding Round

HOMEBUYER

• 2021 KHC Homebuyer/Home Repair Programs Application Guidelines
• 2021 Single-Family Homebuyer Development Sources and Uses Summary Application
• 2021 Single Family Homebuyer Development Application Scoresheet
• Affordable Housing Trust Fund (AHTF) Certifications and Assurances
• 2021 KHC Single-Family Homebuyer Development Policy Manual (Rev. 04.08.2021)
• Home Investment Partnerships Program (HOME) Certification and Assurances

HOME REPAIR

• 2021 KHC Homebuyer/Home Repair Programs Application Guidelines
• 2021 AHTF Home Repair Sources & Uses Summary Application
• 2021 AHTF Home Repair Program Application Scoresheet
• AHTF Certifications and Assurances
• 2021 AHTF Home Repair Program Policy Manual

Technical Submission Documents

• HCA Authorized Signature Form
• Civil Rights Title VI
• Electronic Funds Transfer (EFT) Form
• KHC Signatory Authority Policy

Coronavirus (COVID-19) Information

The US Centers for Disease Control and Prevention (CDC) and COVID-19

• COVID -19 and Homeless Services (CDC)

HUD Landlord Engagement Resources

• COVID 19 Homeless System Response: Landlord Engagement Spotlight: Miami-Dade County
• COVID 19 Homeless System Response: Landlord Engagement Strategies in the Time of COVID-19
• COVID 19 Landlord Engagement: Your Community’s Critical Partnerships
• COVID 19 Landlord Engagement Homeless System Response Fact Sheet

HUD COVID-19 Fraud Bulletins

• Fraud Prevention Tips for Homeowners
• Fraud Prevention Tips for Renters

COVID-19 HOPWA Forms For Project & Client Files

• HOPWA Program CARES Act Eviction Moratorium FAQs Now Available
• Flyer for HOPWA Participants on CARES Act Eviction Moratorium
• Acknowledgement of Waiver of Adequate Space & Security Provisions
• Rent Reasonableness Checklist and Certification
• Income and Status Certification

COVID-19 HOPWA WAIVER DOCUMENTS

• Webinar
• HOPWA Waiver Request Form (Rev. 6.2.2020)
• Power Point Presentation

COVID-19 ESG Forms For Project & Client Files

• Agency/Owner Acknowledgement Provisional Inspection (Use to Inform Landlord Unit Must eventually pass Habitability) *Updated 5.4.2020
• Rent Reasonableness Checklist and Certification

COVID-19 ESG WAIVER DOCUMENTS

• Webinar
• ESG Waiver Request Form
• Power Point Presentation

COVID-19 Waiver CoC Forms For Project & Client Files

• Rent Reasonableness (200) - COVID 19
• HCA Owner Acknowledgement Form (203) - COVID 19 *Updated 4.6.2021
• Agency Acknowledgement of Utilization of HQS Self-Certification (204) - COVID 19
• Disability Self-Certification (202) - COVID 19
• Agency Staff Disability Certification (201) -COVID 19
• Acknowledgement of Waiver of Annual Re-Inspection (215) - COVID 19

COVID-19 COC Waiver Documents

• Webinar
• COC Waiver Request Form (Rev. 6.2.2020)
• Power Point Presentation

COVID-19 Waiver Guidance Tools

• Emergency Required Keeping Documentation (Rev. 4.21.2021)
• Waiver Table (Rev. 4.06.2021)

COVID-19 HUD Issued Waiver Memos

• HUD CoC and YHDP Additional Waivers - December 30, 2020
• Revision and Extension of HOME Program Waivers and Suspensions of April 2020 - December 4, 2020
• HUD HOME TBRA Revisions and Extensions Waiver Memo - December 4, 2020
• HUD CoC, YHDP and ESG Waiver Memo - September 30, 2020
• Flexibilities/Waivers Granted by the CARES Act + Mega Waiver and Guidance - June 22, 2020
• HUD CoC, ESG, HOPWA Waiver Memo - May 22, 2020

See all 9 articles

HOME TBRA Waiver Documents

• HOME TBRA COVID-19 Toolkit
• Agency Owner Acknowledgement Form KHC CVD19 HCA-220
• TBRA Waiver Webinar
• HOME TBRA Waiver Request Form - COVID-19
• HUD - HOME TBRA COVID-19 Waiver
• KHC Emergency Record Keeping & COVID-19 Waiver Document Policy for TBRA

See all 13 articles

KHC COVID-19 Guidance

• HMIS COVID Vaccine Guidance
• Restart AHTF Home Repair COVID-19
• Restart WX
• FAQs Eligibility Based for Assistance on Immigration Status
• KHC COVID-19 Interim Single Family Projects Guidance
• WAP Training Opportunities

See all 8 articles

KHC COVID-19 Inspection Guidance

• KHC COVID-19 Interim Policy for CoC and HOME TBRA HQS Inspections and ESG Habitability Standards Inspections
• Provisional Habitability Standards Owner Self-Certification Form for ESG Funded Projects During COVID-19 Emergency
• Agency Provisional Habitability Approval Form for ESG Inspections during COVID-19 Emergency

Case Management & Supportive Service Resources

• CSH COVID-19 Guidance for SH Providers
• KY BoS COVID-19 Suggestions for Remote Case Management

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)

• FEMA Fact Sheet: Coronavirus (COVID-19) Pandemic-Private Nonprofit Organizations
• FEMA Public Assistance Guidance for Non-Profits from KHC
• FEMA Request for Public Assistance
• FEMA Public Assistance Program & Policy Guide
• Emergency Managers by County

HUD Exchange Resources:

• HUD FAQs: How Does the Federal Eviction Moratorium Impact the ESG and CoC Programs
• Using HOPWA Program Funds for Infectious Disease Preparedness and Response
• Using CoC Program Funds for Infectious Disease Preparedness and Response
• Webinar: Infectious Disease Preparedness for Homeless Assistance Providers and Their Partners
• Eligible ESG Expenses for Infectious Disease Preparedness
• Infectious Disease Toolkit for CoCs

See all 9 articles

Kentucky COVID-19 Response & Resources:

• Questions and Some Answers About Gov. Beshear’s Suspension of Evictions in Kentucky
• Kentucky Cabinet for Health & Family Services: COVID-19

COVID-19 Hotline (800) 722-5725

• Please note: COVID-19 is a reportable disease in Kentucky The Kentucky Department for Public Health (KDPH) is responding actively to the COVID-19 situation. Our State Health Operations Center is operating at Level 1, its highest activation level.

NATIONAL HEALTH CARE FOR THE HOMELESS COUNCIL RESOURCES

• COVID-19 Resources

Centers for Disease Control & Prevention (CDC) Resources:

• Interim Guidance for Responding to COVID-19 Among People Experiencing Unsheltered Homelessness
• CDC: Environmental Cleaning and Disinfection Recommendations
• CDC: Resources to Support People Experiencing Homelessness

National Alliance to End Homelessness Resources

• Coronavirus and Homelessness

TRANSLATIONSERVICES.COM PREVENTION FLIERS

• How to Prevent the Spread of Coronavirus, Colds, Flus, and Other Illnesses Tips in over 30 languages

APCR

Information

• APCR FY2021
• APCR Information Sheet

AHTF Home Repair Program

Set-Ups

• 2021 AHTF Home Repair Set Up (rev. 5.4.2021)
• AHTF Project Set-Up and Construction 2018

Documents

• 2021 AHTF Home Repair Program Policy Manual
• HR PN 2021-01
• HR PN 2020-01 Home Repair
• KY AHTF Income Limits (effective 07.01.2020)
• 2019 KHC AHTF Home Repair Program Policy Manual (Rev. 7/17/2019)
• KHC AHTF Income Limits (effective 2021.06.01)

See all 8 articles

Compliance

Lead Based Paint

• Form 203 Lead Screening Worksheet

Income Guidance

• Final UI Benefit Notice
• Income Portion of the HUD 4350
• HUD Determining Income Training Slides
• Part 5 Income Inclusions
• Part 5 Income Exclusions

Annual Project Compliance Report (APCR)

• APCR FY2021
• APCR Information Sheet

Compliance-Related Tools and Documents

• Kentucky Affordable Housing Conference
• Housing ACRONYMS
• Quality Assurance Tips to Ensure Compliance with Form HCA-180
• Quality Assurance Tips to Ensure Compliance with Legal Documents
• Key Components of Financial Management for CPD Grants
• KHC Conflict of Interest Guidelines

See all 14 articles

FAIR HOUSING

• Fair Housing Brochure

Other Forms

• Form 320 - Verification of Landlord - Property Owner
• Form 322 - Agency Authorization
• Form 171 - Rental Assistance Agreement
• HCA 500 - HOME TBRA Contract 2020
• Form 301 - Updated Request for Unit Approval Form
• Form General Zero Income Certification

See all 11 articles

Continuum of Care (CoC)

CoC Program-Related Tools and Documents

• KHC COVID-19 Interim Policy for CoC, HOME TBRA HQS Inspections and ESG Habitability Standards Inspections
• KY FY19 FMR
• HUD FY19 FMR for KY - Effective 2018-10-1
• Request for Unit Approval Form
• Continuum of Care Program Compliance Toolkit
• Lead-Screening Worksheet

See all 18 articles

CoC TA Videos and Tools

• 2019 CoC Competition Board Presentation 7-18-2019
• CoC Training Video for Form 180-Client Service Plan & Tracker for CoC
• Quiz for Form 180-Client Service Plan & Tracker for CoC

Frequently Asked Questions

• With ESG and COC funds, can we use our local PHA's fair market rent rates?
• Rent from leasing and utilities from operations in FMR determination
• FAQs on the Notice CPD-14-012
• HUD AAQ
• HUD Exchange Information
• CoC and ESG Training FAQs

Client Data Collection Forms

• 2020 Intake Form Emergency Shelter
• 2019 Standard Exit Form
• 2020 Standard Intake Form - PH, TH, SSO, PREV, and OTHER
• 2020 Standard Intake Form - SO

Coordinated Entry

COVID-19 Information

• Interim CES Guidance for COVID-19 Risk Factors

Tools and Documents

• KY BoS CE Policies and Procedures Training (link)
• CES VSP Inclusion Training
• 2020 Intake Form VSP CE Intake Form
• CE Transition Plan
• 2020 Coordinated Entry Revamp Training
• 2020 Intake Form BoS CES Housing Actionable & Prioritization

See all 20 articles

Common Assessment

• TAY-VI-SPDAT
• Coordinated Entry HMIS Instructions
• VI-SPDAT Sample Script for Interviews
• KHC VI-SPDAT Version 2 Guidance
• VI-SPDAT Version 2
• VI-FSPDAT Version 2.0

See all 7 articles

eGram

eGram Archives

• Sign up for eGrams (link)
• eGram Archives

Emergency Solutions Grant (ESG)

ESG Program-Related Tools and Documents

• KHC COVID-19 Interim Policy for CoC, HOME TBRA HQS Inspections and ESG Habitability Standards Inspections
• Recording ESG Match in Draw Process Guidance
• KY FY19 FMRs
• HUD FY19 FMR for KY - Effective 2018-10-1
• Emergency Solutions Grant (ESG) Policy Manual
• Emergency Solutions Grant Program Compliance Toolkit

See all 22 articles

Frequently Asked Questions

• With ESG and COC funds, can we use our local PHA's Fair Market Rent rates?
• Eligible Expense
• ESG Rapid Re-Housing TBRA
• Are the costs of obtaining an identifcation card eligible under ESG?
• HUD ESG FAQs
• CoC and ESG Training FAQs

Client Data Collection Forms

• 2020 Intake Form Emergency Shelter
• 2019 Prevention Exit Form
• 2019 Standard Exit Form
• 2020 Standard Intake Form - PH, TH, SSO, PREV, and OTHER
• 2020 Standard Intake Form - SO

HCA Programs Modification/Waiver Request Process

HCA Programs Modification/Waiver Request Information

• HCA Modification Waiver Process - Partner Process (PDMS)
• Budget Modification Form

Homebuyer Development (HOME/AHTF/ARC)

Set-Ups

• 2021 Single Family Homebuyer Development Set Up (rev. 5.4.2021)
• 2018 Single-Family Homebuyer Development Set-Up

Homebuyer Policy Manuals

• 2020 KHC Single Family Homebuyer Development Policy Manual (Rev. 09.09.2020)
• KHC 2019 Single-Family Homebuyer Development Policy Manual (Rev. 04/30/2020)
• January 1, 2018 HOME Single-Family Policy Manual
• January 1, 2018 AHTF Single-Family Policy Manual
• 2017 HOME Single Family Policy Manual

Single-Family Homebuyer Development Program-Related Tools and Documents

• HOME Homeownership Sales Price Limits (effective 2021.06.01)
• HB PN2021-01 Homebuyer New Construction
• HB PN 2020-01 Homebuyer Development
• URA Guide Form_ Arm's Length
• Change Order Verification Form
• KY AHTF Income Limits (effective 07.01.2020)

See all 22 articles

HOME Homebuyer Legal Documents

• Homebuyer Legal Document Instructions
• HCA HOME Mortgage Assignment
• HCA HOME Mortgage Template
• HCA HOME Note Allonge Assignment
• HCA HOME Note Template
• HOME Homebuyer Written Agreement Template

AHTF Homebuyer Legal Documents

• Homebuyer Legal Document Instructions
• HCA AHTF Mortgage Template
• HCA AHTF Note Template
• HCA AHTF Deed Restriction Template

HOME Community Housing Development Organization (CHDO)

• 2017 CHDO Policy Manual
• CHDO Regulatory Requirements Certification for Project Set-Up Submission
• KHC CHDO Certification Application
• C-6 KHC CHDO Certification Board Roster
• C-7 KHC CHDO Certification Board Member Certification
• C-8 KHC CHDO Certification Board Member Certification - Representative

See all 12 articles

HOME Environmental Review Documents

• Environmental Review Worksheet Packet Developers -HOME Single-Family-NON-HEROS ERRs ONLY
• Environmental Review Worksheet Completion Guide-HOME Single-Family (rev. 2021.1.7)
• Endangered Species: 2017-22 Categorical Consultation Agreement between USFWS and KHC
• Tribal Consultation Checklist
• Small Airport Noise Worksheet 2018
• Farmland Conversion Rating Guidance for Form AD-1006

See all 10 articles

HEROS-HUD Environmental Review Online System

• HUD Noise Standards Update Training Slides
• HEROS Account Access Form Instructions 2019-9
• Partner User Role Part 58 HEROS Quick Guide 2019-7
• Assigning Reviews - HEROS Quick Guide 2019-7
• HEROS User Guide 2019-6
• Troubleshooting & Best Practices - HEROS Quick Guide 2019-7

See all 7 articles

Trainings, Tools and other Resources

• Habitat Summit Recordings

Frequently Asked Questions

• Home Ownership Value Limits

HOME TBRA

HOME TBRA Toolkit and Subsidy Form

• HOME TBRA HMIS Intake Form
• 2020 HOME TBRA Toolkit (Rev. 6/2020)
• 2020 TBRA Subsidy Calculation Worksheet

HOME TBRA Fillable Forms

• HCA 500 - HOME TBRA Contract - Fillable
• HCA 501 - HOME TBRA Lease Addendum - Fillable
• HCA 158 - Verf. Rec. of Req Docs - Fillable
• HCA 202 - Rent Reasonableness - Fillable
• HUD 5380 - Notice of Occupancy
• HUD 5381 - Emergency Transfer Plan - Fillable

See all 9 articles

HOME TBRA Policies and Resources

• HOME TBRA Minimum Occupancy Standards
• 2020 HOME TBRA Implementation Training
• HOME TBRA Quick Reference Guide
• HCA VAWA Training Aid
• KHC HOME Tenant Based Rental Assistance Policy Manual
• HOME TBRA Income Limits

See all 10 articles

2021 RENT CALCULATION AND LEASE-UP DOCUMENTATION

• 2021 Payment Standards
• 2021 Utility Calculation - Central Region
• 2021 Utility Calculation - West Region
• 2021 Utility Calculation - East Region

2020 RENT CALCULATION AND LEASE-UP DOCUMENTATION

• 2020 Utility Calculation - West Region
• 2020 Utility Calculation - East Region
• 2020 Utility Calculation - Central Region
• 2020 Payment Standards

2019 RENT CALCULATION AND LEASE-UP DOCUMENTATION

• 2019 West Region - Utility Calculation adjustment
• 2019 East Region - Utility Calculation adjustment
• 2019 Central Region - Utility Calculation adjustment
• 2019 Payment Standards Counties Served - Not Served

2018 Rent Calculation and Lease-Up Documentation

• 2018 Utility Calculation - Central Region
• 2018 Utility Calculation - East Region
• 2018 Utility Calculation - West Region
• 2018 Payment Standards Counties Served - Not Served

HOME TBRA Reports

• HOME TBRA and DR Project Completion Report
• HOME TBRA Set-Up Report

HOPWA (Housing Opportunities for Persons With AIDS)

Client Intake, Interim, Exit Forms

• 2020 HOPWA Intake Form
• 2019 HOPWA Exit Form

Reporting

• Services and Funding Sources

Training Documentation

• HOPWA Oversight Training Online Modules
• HUD Homeless Definition
• Data Quality
• KYHMIS FAQs

Workflow

• Workflow

HOPWA Program-Related Tools and Documents

• HOPWA Income Limits
• 24 CFR 574
• HOPWA Program Administration Toolkit
• KHC HOPWA Program Policies
• HOPWA Income Limits
• Income Eligibility Calculator

See all 9 articles

Frequently Asked Questions

• Can Permanent Housing Placement pay for CLOSING COSTS for an eligible HOPWA client?
• Is there a limit to the number of times a family can be assisted with groceries?
• Eligible Supportive Service Costs
• Changing Units Due to Household Composition
• HOPWA FAQs
• How to find HUD answers

See all 13 articles

Kentucky Affordable Housing Conference 2019

Presentations

• ESG and COC Program Refresh

KHC Inspections

Inspections Tools and Documents

• KHC Inspection Request
• Change Order Verification Form
• Third Party Inspection Policy Overview
• KHC Inspections Memorandum of Agreement Template 2020-06-11

KHC STRATEGIC OPERATING GRANTS NOFA

Documents

• NOFA KHC Strategic Operating Grants August 2020

Kentucky Homeless Management Information System (KYHMIS)

KYHMIS General Information

• HMIS Data Entry Checklist
• Interim Updates FAQ
• 2020 HUD HMIS Data Standards
• Master Qlik Formulas
• New Provider/Project in HMIS Process
• New Provider/Project Set Up Form

See all 12 articles

KYHMIS New User Process, Training & Annual Documentation

• License for New User Process
• KYHMIS Security Monitoring Form
• KYHMIS External Policies and Procedures
• KYHMIS Training Videos

KYHMIS Workflow and Intake

• 2021 HMIS COVID Vaccine Intake Form
• Adding Services to Clients and Multiple Services through SkanPoint
• Client Release of Information - English
• Client Release of Information - Spanish
• Interim FAQ
• Adding, Removing, Building Household Workflows

KYHMIS Quarterly Webinars

• KYHMIS BOS Quarterly Webinar April 2021
• KYHMIS BOS Quarterly Webinar January 2021
• KYHMIS BOS Quarterly Webinar October 2020
• KYHMIS BOS Quarterly Webinar April 2020
• KYHMIS BOS Quarterly Webinar January 2020
• KYHMIS BOS Quarterly Webinar October 2019

See all 8 articles

KYHMIS Data Quality, Reports, Training & Resources

• KYHMIS Data Accuracy Monitoring Plan
• KYHMIS Data Quality Plan
• 2021 Data Quality Calendar
• HMIS Error Resolution Document
• How to Run the Data Quality Framework Report
• Data Quality Framework Training

See all 8 articles

KYHMIS APR Training & Resources

• KYHMIS APR Training
• Common Issues with CoC APR
• Updates to the FY2019 APR 10/1/2019
• Running an APR, checking for errors and submission
• Instructions for submitting your CoC APR

KYHMIS ESG CAPER Training & Resources

• ESG CAPER Training
• Instructions for Submitting ESG CAPER
• Updates to the FY2019 CAPER 10/1/2019
• Running a CAPER, checking for errors and submission

PATH Programs

Required KYHMIS PATH Data Entry Workflow

• PATH Project Workflow as of October 6, 2015

Client Data Collection Forms

• 2020 PATH Intake Form
• 2019 PATH Exit Form
• PATH Service and Referral Codes List

Program Funding Draw Management

Technical Submission Tools

• Civil Rights Title VI
• Electronic Funds Transfer (EFT) Form
• HCA Authorized Signature Form
• KHC Signature Authority Policy

Program Funding Draw Management Tools and Resources

• Budget Modification Forms
• Budget Modification Guidelines
• Draw Supporting Documentation Template
• Program Funding Draw Managment User Guide-Partner

Recovery Kentucky Program

Sample KYHMIS Intake Forms for RKY

• KYHMIS Recovery Kentucky Forms

Runaway Homeless Youth

Services and Referral Listing

• Referrals Provided
• Services Provided

Client Forms

• 2020 RHY Intake Form
• 2019 RHY Exit Form

Shelter Plus Care

Frequently Asked Questions

• CoC and ESG Training FAQs

Technical Submission Documents for all Homeless Grants

Tools and Documents

• KHC Signatory Authority Policy
• HCA Authorized Signature Form
• Electronic Funds Transfer (EFT) Form
• Civil Rights Title VI

Training

Articles and Resources

• Celebrate Babies 2019
• KY BoS CoC Shelter and Housing Based Case Management Training Opportunity 11/2019

VA Programs

Training Documention

• Workflow as of 10/1/2014

Client Data Collection Forms

• 2020 ES VA GPD Standard Intake Form
• 2020 SSVF Intake Form
• 2019 Standard Exit Form
• SSVF Service List

Youth Homelessness Demonstration Program (YHDP)

HMIS Intake Forms

• 2020 YHDP HMIS Standard Exit Form
• 2020 YHDP HMIS Standard Intake From - PH,TH,SSO

VAWA (Violence Against Women Act)

VAWA Program-Related Tools and Documents

• Notice of Occupancy (HUD 5380)
• Emergency Transfer Plan (HUD 5381)
• Emergency Transfer Request (HUD 5383)
• Certification of Domestic Violence (HUD 5382)
• HCA VAWA Training Aid
• VAWA Training

See all 7 articles

Weatherization/LIHEAP

HANCOCK SOFTWARE

• Hancock Wx Software Training Recordings
• WX Software Transition FAQs

Quarterly Reports

• DOE Quarterly Program Report 2020
• DOE Federal Financial Report 2020

Weatherization Program Notices

• KHC PN 2020-02
• KHC PN 2021-01
• WPN 21-3 Federal Poverty Guidelines (2.10.2021)
• KHC PN 01-2020
• KHC PN 02-2019
• KHC Public Notice 01-2019

See all 11 articles

WX Program-Related Tools and Documents

• ★ Kentucky Weatherization Program Manual (WXPM) 09/01/2019
• QCI Final Inspection Form (rev. 03.24.2021)
• Kentucky Weatherization Program Field Guide
• SHPO Presentation
• WX Deferral Repair Program
• FY2021 DOE State Plan

See all 22 articles

Frequently Asked Questions

• Draw requirements regarding a signed invoice
• Location for draw documentation?
• Draw documentation requirements
• Reimbursement for DOE T&TA?
• Information on budgets and set asides
• Billing due dates